The 3M Cogent online system currently retains individual federal Criminal History Record Information (CHRI) for one year. PDE will be working to establish a system that will retain the CHRI report for five years. Until that system is in place, school administrators who wish to accept copies of CHRI reports that are no longer retained by 3M Cogent are permitted to accept paper copies of CHRI reports from applicants that are up to five years old. These paper copies should preferably be the unofficial copy of the CHRI provided to the applicant on PDE letterhead. An applicant who has not retained the unofficial copy of their CHRI obtained from 3M Cogent is also permitted to request a copy of their CHRI from their current employer to supply to a prospective employer. Applicants are also required to complete the form required by Section 111(j)(1) of the School Code (the PDE 6004 form) indicating they have not been disqualified from employment.